The file should contain the current land register extract, valuation, edict, auction conditions, award order and evidence that the conditions have been fulfilled. The occupation file should include the lease agreement, amendments, delivery evidence, payment records, deposit, operating cost statements and relevant correspondence.
Also retain inspection notes, dated photographs, key information, registration data only as an indicator, and explanations concerning principal tenancy, subtenancy, gratuitous use or owner occupation. For unusual ancillary arrangements, document whether and when the buyer learned of them.
The final review should answer three separate questions: what right exists, whether it binds the buyer, and which contractual or judicial step is required next. This separation prevents a bid, handover request or eviction plan from being based on an unsupported assumption.